• PCA School Report Card
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    Health Policies and Procedures

NC Toolkit

    Administration of Medication

    PCA accepts the responsibility for the school’s role in providing a safe and healthy environment for students. Administering medication during school hours is discouraged and restricted to necessary medication that cannot be given at home. Whenever possible, medication should be taken at home. Medication that has to be given at school MUST be brought to the school office before school and stored in a cabinet or refrigerator. If a student needs to take a prescription medication at school, request the pharmacy to provide a duplicate bottle for school usage. If any modifications from the student’s original prescription are necessary, those modifications must be verified by the doctor via a fax or a new script. If a student has a medical condition that requires medication to be given on an as-needed basis, a doctor’s note is requested to contain instructions for administration of medication and reason for the medication. All medications brought to school MUST be in the prescription bottle or original container. Medicine will not be given unless it is prescribed for the student bringing it to school and the container has his/her name on it. All medications must be accompanied by a medication form obtained from the school, which includes the following information:

    1. Student’s Name
    2. Medication Name
    3. Directions (amount and time to be given)
    4. Number of days to be given
    5. Parent’s signature, telephone number and date
    6. Physician’s signature, telephone number and date

    Any medication that is not in the original container and/or clearly labeled with the child’s name will be held by the school for a parent to pick up within one week. After that, it will be destroyed. No medications, whether prescription or over-the-counter, are given without written consent from parents/guardians and physician.

    Communicable Diseases

    Parents must notify the school immediately if a student has contracted a communicable disease. The school will then notify parents of other students in the grade-level homeroom. If more than one case of a communicable disease occurs in a single homeroom or area of the school, the school may contact a Public Health officer. In the event of an epidemic, special precautions or exclusion policies will be initiated. PCA follows isolation and quarantine regulations as prescribed by the North Carolina Department of Public Health.

    Optional Vaccinations

    Parents should be aware of optional vaccines that are available to protect the health of their children. Some of these vaccines are for the prevention of meningococcal meningitis and influenza. There is also a vaccine for the HPV virus, a leading cause of cervical cancer. For more information regarding these vaccines, please contact a family physician.

Doctor/Dentist Appointments

    All appointments are strongly urged to be after school hours. If this is not possible, a parent or a designated guardian must come to the school office to pick up a student for a medical or dental appointment. Students cannot be released unless an authorized person listed on the emergency card is present. Students must provide an excuse issued by the Doctor/Dentist upon return to school.

    Health Requisites

    PCA follows state law concerning proper immunization and requires that immunization records be on file before a student is allowed to attend school. All students must present, before admission, a physician’s certificate listing the required immunizations as outlined by the State Board of Health. Parents are required to maintain a current record of immunizations with the school for their child(ren). Complete physicals will be suggested before entry to the school at all grade levels.

    Illness and Exclusion Policy

    If a student shows any symptoms of illness, such as a temperature, nausea, diarrhea, sore throat, or a rash, he/she should not come to school until a diagnosis has been determined or the symptoms have disappeared. This helps reduce the spread of infections at school.

    If a student shows symptoms of a serious illness while at school, the student is excluded from the regular school program, and the following procedures are followed:

    1. The student is asked to report to the office.
    2. Parents are notified to make arrangements to have the student picked up at school. If parents cannot be reached, the person designated on the emergency card is called. It is essential that parents list people on the emergency card who are able to pick up the student if the parents cannot be reached.

    Permission to Administer Over-the-Counter Medication Over the counter medications (such as Tylenol, non-aspirin pain relievers, cough syrups) at school should be restricted to only when necessary and are provided by the parent. The school DOES NOT keep any medications of any type on hand. Parents must sign a medication form authorizing dispensing over-the-counter medication for headaches or other common ailments.

    Prescription Medication The school personnel administers prescription medications when the following specific requirements are met:

    1. A signed consent form is on file to give the medication

    2. Medications are in a pharmacy- or manufacturer-labeled container.
    3. The label must state:

    A. Student’s name

    B. Name of the drug

    C. Dosage

    D. Directions for use

    E. Physician’s name

    F. Expiration date of a time-dated drug

    All prescription medications brought to school must be stored in the office, with the current supply kept to a 30-day minimum. The school will work with the instructional staff to maintain consistency in the student’s medication schedule.

    Transporting of Medication

    It is strongly recommended that Primary students (K–6) NOT transport their medications to school. It is best that a parent or guardian bring medications directly to school. The medicine is to be given to the office in accordance with the medication policy.

    Items of Interest or Concern

    A limited amount of clothing is available in the office for the children when accidents occur. If your child needs to use these items, they need to be laundered and promptly returned to the office. 
If your child becomes ill or injured, it is imperative that the office has three (3) legitimate contact numbers on file. The office must be able to reach parents, guardians, or someone who will be responsible for the child and pick them up in a timely manner.

    PCA has a no nit policy. Any student diagnosed with lice must be nit free before returning to school. Information on lice control is available in the school office.

    DO NOT send a student who has had a fever at or above 100 degrees within the last 24 hours to school. If a student complains of feeling ill, check the student’s temperature before sending him/her to school.

    DO NOT send a student who has had diarrhea or vomiting in the last 24 hours to school.
 If a student has any type infection, he/she must have been on an antibiotic for 24 hours before returning to school.

    Screening Tests

    PCA works with state and local health agencies to conduct age appropriate health screenings. These tests are carried out under the supervision of a physician, nurse, and/or specialist in a particular health field. Health screening procedures can only identify potential or existing health problems. School officials will notify parents/ guardians of the results of the screening to allow the necessary follow up with medical personnel.


     Medication Form Head Lice Policy  Lice Treatment Checklist